Role
Under general supervision, performs work of moderate difficulty in the Voter Registration process.
Major Duties, Responsibilities
Performs specialized clerical and office duties maintaining and processing voter data using a statewide database complying with Federal and State Election Laws.
Compiles and disseminates correspondence, processes responses, assigns voter status, and appropriately sorts, files, indexes, and retrieves documents.
Responsible for proper document preservation and destruction.
Analyzes and verifies signatures on returned early ballots, candidates, and initiative petitions and clean election E-Qual Slips.
Performs research, creates, and maintains a street index for use in the election process with the use of GIS applications, Arc map, or other resources.
Provides information to the public in person, email and/or by telephone by answering questions, explaining procedures, and interpreting statutes.
Assists military and oversees voters in the voting process by electronic upload, email, or fax.
Trains and assists temporary employees during the Federal Election cycles.
Performs other job-related duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of one (1) year of general office and/or customer service experience.
Additional Requirements:
Must possess a valid Arizona driver’s license without restrictions.
Must be a registered voter of Yavapai County.
Must be able to pass background check.
Must successfully complete a handwriting analysis class.
Must successfully complete and maintain State of Arizona Elections Certification.
Other Skills
Required Knowledge, Skills, and Abilities:
Knowledge of:
Election rules, standards, and procedures.
Operation of voting machines
Business English, spelling, grammar, punctuation, and composition.
Clerical office practices and procedures.
Research techniques and report writing.
Current Microsoft Office software.
Filing and recordkeeping.
Skill in:
Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
Establishing and maintaining effective working relationships with employees, other agencies, and the public.
Organization and adherence to detail.
Ability to:
Work evenings, weekends, holidays, and off-hours during the Election Cycle.
Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Keep management informed of key operating issues affecting the department.
Remain current in knowledge required to perform assigned duties.
Handle confidential matters and maintain discretion always.
Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
Act with courtesy, tact, and diplomacy.
Work Environment:
The work environment is associated with an office.
The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time.
Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically.
Capable of frequent repetitive movement of arms, fingers, and wrists.
Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package toFull-Time employees working 30 or more hours per week that includes but is not limited to:· 10 Holidays Per Year· Annual Leave· Employee Assistance Program (EAP)· Health Care Insurance – Medical, Dental, Vision· Life Insurance· Long-Term & Short-Term Disability· Retirement Plans· Sick Leave· Tuition Reimbursement Program ELECTIVE COVERAGE· 457 Deferred Compensation Program · Dependent Health Care Insurance - Medical, Dental, Vision· Flexible Spending Account (FSA)· Health Savings Account (HSA)· Short-Term Disability · Supplemental Life (for employees & dependents) PLEASE NOTE· Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
· Part-Time employees have limited benefits available.
· Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.
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