Description of Position
Instructional Support Specialist, School of Visual Arts
Hiring Range: $16.
00 - $20.
80
The following are examples of typical duties that may be assigned to positions in this job family.
It does not imply that all positions within the job family perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.
- Coordinates schedule building process for department/division
- Acts as Purchasing Liaison
- Administrative support for Division working with faculty, staff and students with activities related to instructional programs
- Payroll processing for part time employees and adjunct faculty
- Screens incoming calls and correspondence and responds independently when possible
- Prepares agendas, notices, and minutes for meetings
- Acts as custodian of department/division documents and records as well as assisting with paperwork/hiring of adjunct teachers
- Composes and prepares confidential correspondence, reports, and other complex documents such as budget forms and expenditure information for the division
- Makes travel arrangements for supervisor and/or other staff
- Creates and maintains database and spreadsheet files.
- Directing/coordinating the Visual Art College Foundation Auxiliary
May perform departmental website maintenance
No lead or supervisory responsibilities; explains procedures and provides departmental information for use by others
Minimum Expectations & Requirements
- Associates degree OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
- Two years of increasingly responsible office experience
- OR equivalent combination of education/experience in office records and communications or a related field
- Proficient in MS Office products to include Word, Excel, Power Point, and Outlook
- Incumbents may be required to learn computer applications related to the area of assignment such as payroll, recruitment, registration, advising, etc)
- Ability to work with confidential/sensitive information
- Attention to detail on division paperwork (proof reading, problem solving)
- Knowledge of division procedures
- Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties
Preferred Skills & Abilities
- Bachelor's degree
- Work experience in a community college/higher education work environment.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements and competencies listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.
The employee is occasionally required to stand and walk.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
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